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1995-32 Special Census Agmt-USA & Parkland RESOLUTION NO. 95 - 32 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA AUTHORIZING ENTERING INTO AN AGREEMENT WITH THE UNITED STATES OF AMERICA, BUREAU OF THE CENSUS, DEPARTMENT OF COMMERCE, TO OBTAIN A SPECIAL POPULATION CENSUS FOR THE CITY OF PARKLAND WHEREAS, the City Commission of the City of Parkland finds and detennines that it is in the best interest of the citizens to enter intO the attached Agreement between the City of Parkland and the United States of America, Bureau of the Census, Deparbnent of Commerce, to obtain a special population census for the City of Parkland, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA, that: Section 1. The appropriate City Official is hereby authorized to execute the attached Agreement between the City of Parkland and the United States of America, Bureau of the Census, Deparbnent of Commerce. Section 2. That this Resolution shall be in full force and effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS-2..DAY OF JUNE , 1995. ~/~ '-~~~~ SUSAN ARMSTRONG, C.M. . CITY CLERK I!..-J"~ .[jJ. '.P4i.lf#1 ( ) ....., CONTRACT NO. A \ ? 14 PARKLAND, FLORIDA AND THE UNITED STATES OF MERICA DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS Ap-eement between the United Statu 0/ Ant.ricG, BuTfIIU 0/ lb. C'IUUI, Dqtutm.nt 0/ Comm,TC', (beniDafteI' refenecllo II the Gore""",1II) and the City 0/ ParIc1mul, Bmwanl County, Florida (bereiDaa. refenecllo II the CO"'IfIetor). RECITALS I. The CO"'IfIetDr has req1JeIted that a BpeCial population _ be taken 1IIlder the authority of n& 13, Unlml SItJt" Code" S,edD" 196. 2. SledD" 196 0/ n& 13 authorial the Slmlll" 0/ CDlllllUrtI 10 take a special _ for a state or local government upon paymeat of the ICtUa1 or lltimated COlt. 3. The Conlrlletor is williD,lo pay all COlts of takiDa the special ceIIIUI ineludiD" but DOt limited 10, appropriately furnished office quarters, total ~ of all field eoumeratioa aad supervisory .--I, c:ompaII8tion of Ceosua Bureau headquarters and reaioaal office .--I for ti_ a1loc:atec1lo the special census. overhead for bMdquarters and re,ional officea, processing of data, aad all other costa attributable 10 takin, the special _. 4. In taking the special census, the CoIIII'IIetor is directly responsible for recruiting, sc:reeaina, recommeodin" aad compellllling all field perMmDel determined ~ by the Gore""",,,, for takiDa the special _. Notwithstmdin, the Conlrlletor', responsibility for recruitmeat aad compeasatioa, such field perIOIIIIel sball be aad remain empl~ of the Gore""",lII, subject 10 alllppfOpriate FedenllaWl aad 1IIlder ill direct lIUpeI'Yisioa. In this reaard, the Gore""",1II reserves the ri,ht to reject p81'80118 recollllDllllded by the ColIII'IIetor if such pel'IOU fail 10 meet emplo)'ll*lt criteria. ~ Acknowled,in, the fore,oin" the partieI apee. II follows: A. (I) The Gove""",'" sball desipate ODe or more experieaced employes 10 direct the tatiq of the special _. (2) The desiplated GoveraD.at empIoyee(s) sball ov_ all upectI of the enuu.atioa iDcludiDa the hirin" trainin,. and separation of field repnlllltalives, fielclsupervilory perIOIIIIel, aad other temporary .--I employed locally 10 take the BpeCial population census. The desipated GovenuJ..t employee(s) sball exen:ile c1ay-to-day tecJmica1supervision of these employees. All such temporary penoIIIIeI sball be Government employes aad aeither the COllllfletor IIOr a", ","_"11I11" 0/ 1M Collllaetor sball supervise, exercise cootrol over or in any other way interfere with IUCh employees in the performance of their I'llIpOII8ibilities. B. (I) The COllllflctor sball update IIIIpI of the ~ census .. in IICCOrcIaoce with instructiou provided by the GO"""",III. The COllll'lletor sball provide any certification of Ie'" bouDdaries within the propoIed _ .. II required by the Go"",,,""'. The census will DOt be scbeduled until these obliptioas have been completed 10 the satisfaction of the Go"""","'. . (2) The COllllflctor sballsupply, free of charae, satiatictory office quarters equipped with telepboae(s), office furniture, penonal computers, aad other equipment aad fumishiDp II determined necessuy aad proper by the GO"""",III. (3) The COllllfletor shall recruit, screen, and recommend for employment IlIf1icient qualified applicants for field ......lItives, IlIpeMay field penoIIIIeI, aad other pClIitiOllllIl may be needed 10 COIIIplote the special population . ceasua. Employees sball be IeIected for employment aad separation 1IIlder standards established by the Go""",.,III, and sball take an oath or affirmation II required 10 protect the conficleatiality of the information collected by them. The CD""","", ~. the ript 10 reject any perIODlI recoDlll*lCled by the COllll'lletDr if such perIODlI fait 10 meet the fllItabli8bed employ'meiit stanclards. The COlllNe*lr sball be I'llIpClDIible for all ~ve operationa relatin, 10 the reconcilement and pa)'llBlt of these employees. The Colll1'GetOr sball also. COIIIply' with all applicable federal. state, aad locallawa, incJudiD, but DOt limited 10 those pertainin,lo Equal Emplo)'ll*lt Opportunity Act and the Fair Labor Standards Act applicable 10 these employees, aad shan complete and file any and all reports required thereunder. (a) In the event ~sufficient suitable applicants are DOt furnished by the COllll'lldor fur the nec:eIIllIY positions and the ao,.""",,,,' IIIIIIt expeacl funcIa 10 obtain applicanlllo fill the remainina pClIitioDs, the Contraclor agrees 10 reimburse the.Oovemmeat fur those ldditioaa1 ex,... Thi. will increuetbe COllI _mated in B.(4). and B.(S). . I , n. 'v.' . . (4) (a) The C~ IIbaI1 pay, cfuecdy, field repneealatiYell,1IUpel'ViIory field........; md otben hi~ locally to coacluct. die IICtuII .......... lit ntII of pay fixed by die Go..""..",. '..n. ~ ...,w. of IlICh field repneealatiYell,1UpeI'YiIoIy fWd pII'IOIIDII, md otbInllbal1 be paid to Ibem direcdyby die OnIItrIctor upoD approval by die delipated Govenu.It ...,ao,.. The CtHlllrlctor IbaU pay or witbbold froa die ~..4,PeII-- paid to die rJekl RlpieeealatiYell, auperIiIorJ IieW pII'IOIIDII, md otben locally IIIIpIoyecI III 1IIIOuatI......, for SociII Security, federal, -Ie, md local ~ tilt, CCIIltiDuatioIl of pay, or odIer IUIIII requirecllo .,. paid or wilbbeld by fecIeral, state, or locallawa. The.......1IICIIIIf7 to cover tJ.e ellpelllM, aot lacIudIni wvrbiID'i COIIIpIIIIMioa md CCIIltiDuatioD of pay, is IIIItim.aed 10 be $11,029. The C"ntraetor aar- !bat lheIe Iimds will be available for dilbunement upon approval of !he deli........ GovenuDent employee. (b) The Coatnctor IbaU nimbune Ihe Gov_t for aU Iimds ellpeadecl by the ~t ~ltin, (rom pafll*lta to the Deput...- of Labor UDcler applWable Federal 'NOIbn' ~md UMIIIploy..-t beaefilllawl. (5) In additioa 10 the Ialuy ~ 10 be paid cfuecdy by Ihe Contractor to all teaIporIry emp10yeel binlclloc:ally, tho Co"'mctor ..... 10 pay all otber .,... related to die tatiD. of Ihe IpICiII ~ iacllldia. but DOt limited to (a) adminilltrative and lechnical work parformecI by b.dquarten and re.ional ,.....a: (b) ..umeratioo achecIules and related material.; (c) map preparIItioD; (d) tabulation ellpelllM; (e) tho COlt of die doIipatod Oovonunct employee's Alary, allOWlllCOll (or IlIbIiItlillco at Ihe ItaDcIanl focloral rate per clay, tnmllIq ellpelllM, other l'llIIIOIIIble and -.y ellpelllM, md onrbe.llDd other cbarpI applicable to lheIe COIta; IDd (I) otber iacicleatal ellpeIIIM incurred by the Go"",.", in CClIIIpIetiac die apecial population COIISUI. Buod on an 0ItiJMte of tho population of 10,157, the estimated COlt for tJ.e eocvicoI is $28,400. A paymeat of that IIDDIIDt IbaI1 be fumiIbed to the Go",."".'1I1 before any work on Ihe ~ is I*fo.a...d. The advance paymeat will be adjUltecl to actual COIta and biDing or refuDd made as appropriate. This pay..-t is for Gore,."".,'" costa referencecl in this item and Oltcluclea tho. direcdy payable by Ihe C,,"'metor UDcler item B.(3) above. (6) In accorclance with B.(5), if IlCluIl COlt ellceocla the advance pafll*lt, Ihe additiolll1 paymeat to Ihe Go"".",.", in full is clue 30 clays from the eWe of die invoice. A l8te c:Iwp Ibal1 be UapcJ.d OIl die overdue ....... for eKb 30-day period or portion thereof daria. which the remittance is clue. The late cbaqe will be buod 011 a pen:eatap rate equal to tho current value of fuacla to die U.S. T1ttu1l11 in accordance with Treasury &-l requiremeata. C. Notwitblllaodin. Coatnlclor's direct paymeat of compeIIIItion, aU temporary field ...-aatiYell, supervisory field perIOIIIIeI and otben hired locally to coacluct die apecial COIISUIlIre employees of die Federal 00veraa.aL Accordinaly, it is uaclentooc1 !bat, abient ne.lipnce or ..r...co OIl ita part, the Contractor aball DOt be liable for claiIM UDcler tho Federal Tort Claima Act or amounts ow, clue to iaapprupriate .--nelactiona by die Gore,."".,,,,. D. The individual information collected by the field ~tatives onlhe special population ~ questionnsires is strictly coafidential pulllUlllt to die proviaiODl of Tide 13, Unitocl Statoa Code, and die queatioanaires aball be controllocl by and retumecI directly to die authorizocI ~ve of die Go",."".,,,,. All such populatiOIl..... qlIOlItiOJlDlires and all other papenl relating 10 the special populatiOIl ClIIIIUI lire Ihe property of the Go",."""", and ..... the law may ooIy be made available to, and Ollami.necl by, ~t officials and employees. Unlawful di8clOlUl'O aubjocta employees to a fine of up to $5,000 or iqlrilODiMDt of up to S yean, or both. E. The Go."mmer.lsb.n provicle to Ihe Contractor the official population count derived from the special cet1l!11S nt the earliest practicable clate after comp1etiOll of die --.tioa and the procesaia. required to pcoduce Ihe _tistical results. This count, which IIha11 be as o( the date of the apeciaI _, will be provided in writin. and aipocl by an appropriate Govel'lllDellt official. F. The Go"mm'lIl will DOt JIW'IIlleO delivery of the final COUIlt by any lIpOCifiecl date aacl aball DOt be held reaponaible for any loss or damages IUfferecI by the COIIIIador clue 10 Ihe data DOt boia. available by a specific date. The Contractor a<:<:epta !bat I'OSpOD8llIo a_apeci~ ~. isvolUD!U>' ~ that, in order to obtain as complete a total COUIlt u poIIible, it may be necessary to use IIllCOlIdary _reel and adminiatntive recorda, which may DOt iac1ude aU of the cleWled infoniuation. The detailocl statistical results will be made available to the Contractor, IUbject to limilationa,illlpolied by Ihe need to protect confiden\iality and by IIIch ....~stical ~ u ct.DocI -.y by Ihe Bw.eallof the,~.. Jhe._~J.'!rIIIIN'" will ~ .p~Yic!~ these slatiatical res-:lts to goverDllBlt officials and individuals upon written request; aacl, insofar as Ihe Goremm,,,' deems the results to be of sufficient public intoreat, make them aeoerally available in publicatiOlll of tho Bw.u of the Census. The Contractor shall accept as finallhe official population COUIlt and other _tistical RIUlII whea provided by the GOHmmenl. This aareement may be canc:elecl by Ihe ClIIIIractor before eaumeration..begiliiC In die _t of cancellation of the agreement, tho Goremm,nt will be reimbuned by die Co",mctor for COIta incurred or obliptocl prior to die date of cancellatiOll. Once the'enumeration bai~c01DIDeDcl!Il,litwill'be'~edlo completion<tho data will be ~ and reportocl. ... .,...,,' ... " .. 'f"" G. I' In the oveat a dispute an.. UDcler or reIatocl to Ihe terms of this Aareemeat, and before any 1epl action is lakea, the Partiell mutually agree'to aetect a forum' for'altematerilllolutiOll of Ihe'diipute:".w. ." :' '. t...... . ,I' .' .; ,_' , ~. . FOR THE 60VERNM~ "., BY: ~. ." ,,~; .... .It. () ;'.'~ ::: tFcB~v" .. TITLE: Ci't'y 'Manager' DATE: ....''G/rJ'Ig.S. , I' : '," . .~~ t r ,~,~ I" 'I.~"'" ... If) ;jt'i ~}.~I" " .'.1111.' :, t:, . ~. "."',Hf;. \. 'I . ' :' ..,. ...., ',,' Associate Director for Field Operations,';" Bureau'of the Census I' ,. "'I,', " .: . '. .-. '.: I '.~., " ," l..-:.'.... .1" I "~! " I, "'" 1,1 -.. ..., ", . t, . ":1'", ,.'; ,10" ;/ ". p' d. SC-3 5/4m .~'" ... "'II ,. ". I: '" , '1 ;.... "I' :'. . ", "1. II. . .1" I~. \11' ,.;; 1I1f" ,."" a,l t i!I.I~. .HJ~1 tl..I'r.;f'I ,(;I:n. '.1;; , (,,'IIU,- ,'J!'", "'1.,1"