HomeMy WebLinkAbout1993-04 Support of Close Up Program at Marjory Stoneman Douglas HS-Washington DC TripRESOLUTION NO. 93 - 4
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF PARKLAND REQUESTING THAT
CITIZENS AND BUSINESS PEOPLE IN THE CITY
OF PARKLAND SUPPORT THE "CLOSE-UP"
PROGRAM AT MARJORY STONEMAN DOUGLAS HIGH
SCHOOL TO ASSIST ADVANCED PLACEMENT
HISTORY STUDENTS IN ATTENDING A SEMINAR
IN WASHINGTON, D.C.
WHEREAS, the City of Parkland recognizes the importance of
assisting young students in their studies; and
WHEREAS, the study of American history and government is an
essential element for the appreciation of the benefits of the
democratic system which we all enjoy; and
WHEREAS, the Close -Up program, in which Marjory Stoneman
Douglas High School is a participant, is an excellent means of
providing education to advanced placement history students in
American government; and
WHEREAS, said Close -Up organization is sponsoring a six (6)
day seminar in Washington, D.C. for selected students; and
WHEREAS, the City Commission of the City of Parkland wishes
to encourage all citizens and business people in the City to
support the said program,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF PARKLAND, FLORIDA:
Section 1. The City Commission does hereby urge all
citizens, business people, and businesses in the City of Parkland
to support and sponsor advanced placement history students from
Marjory Stoneman Douglas High School in attending the Close -Up
government seminar in Washington, D.C.
PASSED AND ADOPTED THIS 3rd DAY OF FEBRUARY , 1993.
SUSAN ARMSTRONG, C.M.
CITY CLERK
SALPAGLI
ARA YOR
MR. DERRICK BECKMAN
6152 N.W.62 TERR
PARKLAND, FL. 33067
mm
MR. CEIRIS MARRS
7950 REDWOOD LANE
PARKLAND, FL. 33067
MS. SUZANNE COHEN
7410 :3. CYPRESSHEAD DRIVE
PARKLAND, FL. 33067
MS. KIMBERLY WALKER
8600 TROTTERS LANE
PARKLAND, FL. 33067
MS. DANIELLE COLTON
6030 N.W. 99 AVENUE
PARKLAND, FL. 33067
RESOLUTION NO. 93 - 3
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF PARKLAND, FLORIDA, FOR AN AGREEMENT WITH
CITY OF PARKLAND, FLORIDA, AUTHORIZING THE CITY
OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN THE
CITY OF PARKLAND AND BROWARD COUNTY FOR A FIFTH
YEAR RECYCLING GRANT PROGRAM
WHEREAS, the City Commission of the City of Parkland
finds and determines that it is in the best interest of the
citizens to enter into the attached Agreement between the City of
Parkland and Broward County for a Fifth Year Recycling Grant
Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF PARKLAND, FLORIDA, that:
Section 1: The appropriate City officials are hereby
authorized to execute the attached Agreement between the City of
Parkland and Broward County.
Section 2: That this Resolution shall be in full force
and effect immediately upon its passage and adoption.
PASSED AND ADOPTED THIS 20 DAY OF JANUARY
1993.
S PA LIARAGayor
SUSAN ARMSTRONG, Clerk
City of Parkland
6500 Parkside Drive
Parkland, Florida 33067
(305) 753-5040
Fax (305) 341-5161
February 2, 1993
Mr. Al Mahar
Broward County Office of Integrated
Waste Management
Recycling and Contract Division
201 S. Andrews Avenue
Ft. Lauderdale, Florida 33301
Re: Fifth Year Recycling Grant Program
Dear Mr. Mahar:
Enclosed please find three original Agreements to be signed by
Broward County officials. Please return one original to me when
fully executed for the City records.
If I can be of any further assistance, please do not hesitate to
call me.
Sincerely,
Susan Armstrong CMC
City Clerk
AGREEMENT
EBet keen •.
'BROWARD ''COUNTY.:
and.
CITY OF PARKLAND
for
FIFTH YEAR RECYCLING GRANT PROGRAM
AGREEMENT
Between
BROWARD COUNTY
and
CITY OF PARKLAND
for
FIFTH YEAR RECYCLING GRANT PROGRAM
This Agreement for Fifth Year Recycling Grant Funds dated
January 6 , 1993, hereinafter referred to as the
"Agreement," is entered into by and between BROWARD COUNTY, a
political subdivision of the State of Florida, hereinafter
referred to as "COUNTY,"
AND
CITY OF PARKLAND, a Municipal Corporation of the State
of Florida, hereinafter referred to as "CITY."
WITNESSETH
WHEREAS, COUNTY and CITY have entered into an Interlocal
Agreement for a Joint Recycling Grant application, dated May 2,
1989, hereinafter referred to as the "Interlocal Agreement"; and
WHEREAS, COUNTY and other municipal corporations excluding
the City have entered into another Interlocal Agreement for Solid
Waste Disposal Service, dated November 25, 1986, hereinafter
referred to as the "Other Interlocal Agreement"; and
WHEREAS, the Interlocal Agreement provides that the
participating Cities and the Other Interlocal Agreement provides
that the other municipal corporations which enter into the Other
Interlocal Agreement, hereinafter referred to as "Contract
Communities," may establish either voluntary or mandatory
recycling programs; and
WHEREAS, the Interlocal Agreement provides that the
participating Cities and the Other Interlocal Agreement provides
that the Contract Communities, will supply information required
to make application to state agencies for financial assistance in
providing waste disposal services; and
WHEREAS, the Interlocal Agreement provides that the
participating Cities and the Other Interlocal Agreement provides
that the contract Communities, will adopt such regulations,
execute such agreements, and do such work as may be required by
state agencies as part of such application for financial
assistance; and
WHEREAS, the Other Interlocal Agreement not executed by the
City and implementing ordinances of the COUNTY and Contract
Communities created and established membership in the Broward
Solid Waste Disposal District, hereinafter referred to as
"District," headed by a Resource Recovery Board, hereinafter
referred to as "Board," and further created a Technical Advisory
Committee, hereinafter referred to as "TAC," to advise the COUNTY
and Board; and
WHEREAS, the State of Florida has created a five (5) year
grant program designed to assist local governments in achieving
specific recycling and waste reduction goals; and
WHEREAS, the COUNTY, working with the District's Board and
TAC, on behalf of the COUNTY, Contract Communities, and certain
other Broward County municipalities, has applied to the Florida
Department of Environmental Regulation, hereinafter referred to
as "Department," for certain fifth year recycling and education
grant funds; and
WHEREAS, the COUNTY has been awarded by the Department
certain fifth year recycling and education grant funds and COUNTY
and Department have entered into a Recycling and Education Grant
Agreement dated September 22, 1992, hereinafter referred to as
the "Grant Agreement," in order to implement the proposed grant
program; and
WHEREAS notwithstanding the fact that the City is not a
Contract community, the COUNTY and CITY wish to enter into this
Agreement in order to provide recycling and related educational
services to the residents businesses of the CITY and to implement
certain provisions of the Grant Agreement; NOW, THEREFORE,
IN CONSIDERATION of the foregoing premises and the mutual
terms and conditions herein, COUNTY and CITY hereby agree as
follows:
ARTICLE I
SCOPE OF SERVICES
1.1 CITY agrees to provide and implement the following eligible
grant project(s), as proposed in FY93 gant application,
hereinafter collectively referred to as "Project":
1.2 CITY shall submit to COUNTY a detailed progress plan,
hereinafter referred to as "Plan," for the Project which
shall include a detailed work schedule, estimated cash flow
-2-
requirements, and proposed work output measures. The Plan
shall be submitted to COUNTY within forty-five (45) days from
the effective date of this Agreement and thereafter fifteen
(15) days after the close of each financial quarter for the
grant period. This Plan shall be used to guide the
implementation of the Project by the CITY and to monitor and
evaluate the Project by COUNTY and Board.
ARTICLE 2
TERM OF AGREEMENT
2.1 This Agreement shall be effective upon execution by COUNTY and
shall remain in effect until all allocated funds have been
disbursed to the Contract Communities but no later+ than
January 31, 1994, unless terminated earlier pursuant. to
Article 8 of this Agreement.
2.2 Grant funds allocated to CITY shall be used by CITY for
Project -related costs incurred between October 1, 1992, and
September, 30, 1993•, : if.paid by September 30, • 1993..: ••„
ARTICLE 3
PROJECT FUNDING
3.1 CITY shall provide any additional funds' required to fully
implement•the proposed Project. The budget for the Project is
described and set forth in Exhibit "A,” attached hereto and
made a part hereof.
3.2 The amount payable by COUNTY to CITY under this Agreement
shall be Four Thousand One Hundred Sixty One Dollars
($4,161.00) unless a greater amount is approved by Resolution
of the Board of County Commissioners. All payments by COUNTY
to CITY under this Agreement shall be contingent upon the
COUNTY receiving grant funds provided for in the Grant
Agreement.
3.3 To the extent the Department pays grant funds to the COUNTY
for the Project in the form of a reimbursement, the COUNTY
shall reimburse the CITY such grant funds. Reimbursements
shall be made by the COUNTY to the CITY within thirty (30)
days of receipt of funds by the COUNTY from the Department.
3.4 To the extent that the CITY does not utilize grant funds or
adequately document spending plans in accordance with
Article 1, Section 1.2 of this Agreement, the COUNTY may
reallocate uncommitted funds in compliance with the
-3-
recommendation of the TAC. CITY shall have the opportunity to
appear before the TAC prior to -a reallocation.
ARTICLE 4
REOUESTS FOR REIMBURSEMENT AND METHOD OF PAYMENT
4.1 CITY shall submit to COUNTY monthly its request for
reimbursement or report on the expenditure of allocated funds
in the form of an original and two (2) copies of the Report of
Recycling and Education Grant Expenditures• Form, more
specifically described and Set forth in Exhibit "B," attached
hereto and made a part hereof, as it may be modified from time
to time in order for the COUNTY to comply with requirements of
the Department, along with copies of invoices and 'other
expenditure support documentation as required by COUNTY. %The
reimbursement requests shall include all costs from October 1,
1992, to August 30, 1993.
4.2. CITY shall submit to COUNTY monthly, its recovery of recycled
• material .report in the form of an .original and two (2) copies
of. 'the :... MontYly ,Recycling: .Report Form,.. more _ specifically..
described': •and • s'et. forth.' in: Exhibit "C,'" :attached hereto and
.: made_ part hereof, as.. t: may be modified ,from time: to time in
'order—to . comply. with requirements 1 of• the Department, along
with copies, of. other recovery support documentation as
• requird'by COUNTY.
4.3 CITY shall maintain accurate records of all Project revenue
and expenditures including grant and any additional funds used
and shall make available such records at all reasonable times
for inspection, review, and audit by the COUNTY and
Department. COUNTY shall maintain accurate Grant Agreement
records and shall make available such records at all
reasonable times for inspection, review, and audit by the CITY
and Department. Records shall be kept for at least three (3)
years.
4.4 CITY shall include the grant funds received from COUNTY in
CITY'S annual audit performed under the Single Audit Act
(A128). A copy of CITY'S single audit shall be submitted to
the Department's Solid Waste Section by March 31 of each year,
and CITY shall notify COUNTY of such action.
4.5 CITY shall submit to the COUNTY a report listing items
purchased with grant funds costing an amount greater than Five
Hundred Dollars ($500.00) within thirty (30) days after
receipt of the item.
-4-
4.6 Should the Department terminate the Grant Agreement, refuse a
request for reimbursement, or_demand a refund due to the
COUNTY or CITY not maintaining accurate records or making non -
allowable expenditures, or for any other reason, the party
causing the loss shall be responsible, as between the COUNTY
and CITY, for any amount lost, not reimbursed, or refunded.
4.7 CITY shall submit its final request for reimbursement or
report on the expenditure of grant funds .on the Report of
Recycling and Education Grant Expenditures Form to COUNTY no
later than September 1, 1993. •
ARTICLE 5
EVALUATION AND MONITORING
CITY agrees that COUNTY will carry out periodic monitoring and
evaluation activities on behalf of the District. Such evaluation
will be based on the terms of this Agreement, Grant Agreement,
Department policies,. rules and regulations, and comparisons of
planned versus actual 'progress relating to Project scheduljng,
budget, .arid output measures. • ' •'
•
ARTICLE 6.
MISCELLANEOUS
6.1 The following provisions in the Interlocal Agreement are
hereby incorporated by reference and made a part of this
Agreement:
a. Section 11.1 - Relationships of the Parties;
b. Section 12.1 - Assignment;
c. Section 12.2 - State and Federal Laws;
d. Section 12.6 - Incorporation of Agreements;
e. Section 12.9 - Severability; and
f. Section 13.1 - Indemnification.
6.2 COUNTY and CITY shall cooperate and coordinate purchases of
material and equipment acquired for Project. CITY may
purchase material and equipment for Project from contract
award sheets of COUNTY.
6.3 CITY shall notify COUNTY at least sixty (60) days prior to
disposing of any piece of equipment, with an original purchase
price of Five Hundred Dollars ($500.00) or more, purchased
with grant funds. COUNTY shall have the right to purchase
from CITY such pieces of equipment at any time during the
sixty (60) day notice period for Twenty Dollars ($20.00).
-5-
6.4 COUNTY and CITY agree to comply with the Department's rules
concerning grant funds.
ARTICLE 7
NOTICES
Notices shall be given as provided in Section 12.4 of the
Interlocal Agreement, said provisions hereby incorporated by
reference, except that such notices shall be addressed as follows:
To COUNTY:
Broward County
Office Of Integrated Waste Management
Attention: Director
201 South Andrews Avenue
Fort Lauderdale, Florida 33301
with a copy to:
To District:
Broward County
Office of Integrated Waste Management
201 South Andrews Avenue -
Fort Lauderdale, Florida 33301
ARTICLE 8
TERMINATION
8.1 This Agreement is subject to the availability of funds.
Should funds no longer be available, this Agreement may be
terminated by either the COUNTY or CITY on ten (10) days'
notice.
8.2 If, through any cause, CITY fails to commence work on the
Project within sixty (60) days after execution of this
Agreement or fails to fulfill in a timely and proper manner
its obligations under this Agreement, or if CITY shall violate
any of the covenants, agreements, or stipulations of this
-6-
Agreement, COUNTY shall thereupon have the right to terminate
this Agreement or suspend payment in whole or in part by
-giving CITY notice and specifying an effective date at least
ten (10) days before the effective date of termination or
suspension. COUNTY shall exercise such right only upon
recommendation of the District's Board.
8.3 Notwithstanding the above, CITY shall not be relieved of
liability to COUNTY for damages sustained by COUNTY by virtue
of any breach of this Agreement by CITY, and COUNTY may
withhold any payments to CITY, for the purposes of setoff
until such time as the exact amount of damages is determined;
provided such CITY damages -to the. COUNTY shall not exceed
monies paid CITY by COUNTY hereunder.
8.4 In the best interest of the District's overall recycling and
education program or Project, either party may terminate this
Agreement upon giving thirty (30) days' notice of its intent
and stating its reasons for doing so.
8.5 In the event of termination, CITY shall submit a final request
for reimbursement or. report on the unspent grant funds: on the
--:Report of Recyoling:.and* Education: -Grant: Expenditures .Form -.to
COUNTY •within 'thirty -(30) days. With this 'final report, CITY
shall return' .to COUNTY any reimbursed funds to CITY,. by
COUNTY,' from the Department for expenditures deemed not
directly related to the grant funds. The COUNTY shall in turn
return such funds to the Department under the terms of the
Grant Agreement.
ARTICLE 9
AMENDMENTS
9.1 No modification, amendment, or alteration in the terms or
conditions contained herein shall be effective unless
contained in a written document executed with the same
formality and of equal dignity herewith.
9.2 COUNTY and CITY agree to amend this Agreement to conform with
changes in Department guidelines and rules and regulations and
amendments to the Grant Agreement governing the Project.
IN WITNESS WHEREOF, the parties have made and executed this
Agreement on the respective dates under each signature: BROWARD
COUNTY through its BOARD OF COUNTY COMMISSIONERS, signing by and
through its Chairman or Vice Chairman, authorized to execute same
by Board action on the day of , 19
and CITY OF PARKLAND, signing by and through its , duly
authorized to execute same.
-7-
AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF PARKLAND FOR FIFTH
YEAR RECYCLING GRANT PROGRAM
COUNTY
ATTEST: BROWARD COUNTY, through its
BOARD OF COUNTY COMMISSIONERS
County Administrator and By
Ex -Officio Clerk of Chairman
the Board of County
Commissioners of Broward
County, Florida day of , 19
CITY
Approved as to form by
Office of County Attorney
Broward County, Florida
JOHN J. COPELAN, JR., County Attorney
Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (305) 357-7600
Telecopier: (305) 357-7641
By
PAMELA M. STEFFENS
Assistant County Attorney
ATTEST: CITY OF PARKLAND
Name of Municipality
Clerk
(CORPORATE SEAL)
PMS/bms
09/29/92
recyS-ha.a01
192-143.08
-8-
By ,n
ay
029 day of
Approved as to form:
- Attorney
CITY OF PARK! AND
65M PARKSIDF DRIVF
SIGNING AUTHORITY
FLORIDA 33067
FOR FISCAL YEAR COMMENCING October •1 , 1992 THROUGH
September 30, 1993 .
THE FOLLOWING TWO (2) PERSONS ARE THE FISCAL OFFICERS
FOR THE RECYCLING PROGRAM•AND ARE AUTHORIZED TO MAKE FINANCIAL
AUTHORIZATION ON THE CITY'S BEHALF FOR ALL MATTERS PERTAINING TO
THE RECYCLING GRANT FUNDS.
LEVEL 1
LEVEL 2
CITY MANAGER.INV "mil iiin1/
RETURN TO:
SI NA RE
PRINT NAME
Broward County
Recycling and Contract Administratioh Division
201 South Andrews Avenue
Fort Lauderdale, Florida, 33301
Attention: Trevor Adheen, Grants Administrator
CITY OF:
PARKLAND
YEAR 5 RECYCLING AND EDUCATION GRANT
PROJECT BUDGET FY 1992-1993
EXHIBIT 'A'
CAPITAL COSTS
GRANT
DOLLARS
Trucks
Containers
Construction costs
Other(Description)
_
OPERATING COSTS
Collection
Supplies and Materials
Other
RECYCLING PROJECTS
Planning Studies
Recycling Pilot Projects
Supplies & Other Materilas
Recycling Bags
$4,161
EDUCATION PROJECTS
Planning Studies
Education Pilot Projects.
Supplies & Materials .
Other
TOTAL
$4,161
BROWARD COUNTY •
MONTHLY REPORT OF RECYCLING AND EDUCATION GRANT EXPENDITURES
MONTH OF OCTOBER 1992/1993
a._ Grantee: (CITY/TOWN) CITY OF PARKI AND
EXHIBIT ".B"
RE93-04
2_ Grant Number: 3_ Payment Request Number:
4_ Expenditures 5_ Cumulative
from from
to to
6_ (a) Capital Costs - Equipment
1
i
(b) Capital Costs - Solid Waste
• Weight Scales
(c) Capital Costs - Construction
(d) Capital Costs - Other
71 (a)•• Temporary Operating
Subsidies - Salaries
(b) Temporary Operating
Subsidies - Fringe Benefits
I
(c) Temporary Operating
Subsidies - Contracts
•
(d) Temporary Operating
' Subsidies - Other
8. (a) Recycling Planning Studies
(b) Recycling Pilot Projects
9_ (a) Education Planning Studies
(b) Education Pilot Projects
10. Total Expenditures
( 0
11. Grant Award
12. Prior Reimbursements
13. This Payment Request
14. Total State Payments
15. Balance of Award
Please note:
1. Use typewriter and complete items 1 thru 10 only on this page.
2. Do not complete item number 5.
3. Include a copy of any applicable contracts to this program.
EXHIBIT 0B';
Page 2
Grant Number RE93-04 Payment Request Number
In requesting this payment the undersigned represents that he/she is duly authorized to act on
behalf of the recipient
Signature of Authorized Representative (Not Stamp) Date
Please note:
•
An authorized fiscal officercannot sign off on reimbursement
for himself/herself. The appropriate Fiscal Officer must sign
this form as applicable. e.g. Level One signs for Level 2
and vice versa.
Please return one (1) original and one (1) copy of your
monthly report together with invoices, checks, purchase
orders, contracts and transaction listings. to:
Broward•County
Recycling -and Contract Administration Division
201 South Andrews•Avenue
Fort Lauderdale, Florida, 33301
Attention: Trevor Adheen, Grant Administrator.
C
' ' - Instructions on reverse -
BROWARD COUNTY •
• MONTHLY RECYCLING REPORT
REUTER CITIES ONLY
CITY OF PARKLAND 2. Date: 11-Q7-97
1. Municipality:
Month: 4. Contact: RITA GRIMES 5. Phone: 305-753-5040
3. ()CTOBFR
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Average Pick—up per Unit (Lbs/Unit)
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