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1991-50 Municipal Clerks Modernization FundRESOLUTION NO. 91 - 50 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA URGING THE STATE LEGISLATURE TO SUPPORT THE ESTABLISHMENT OF A MUNICIPAL CLERKS° CAPITAL EQUIPMENT MODERNIZATION TRUST FUND, UTILIZING THE SAME FUNDING MECHANISM AS THE MODERNIZATION TRUST FUND FOR FLORIDA°S COUNTIES; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Clerk of a municipality is usually the designated custodian of municipal records and, in this capacity, is responsible for providing the direction in terms of records management to all record-keeping units within a municipal government; and WHEREAS, as local government has grown in responsibility and importance, so has the role of the Municipal Clerk, who is charged with providing a direct link between the past, present and future through the preservation of municipal records and is responsible for seeking better and more efficient ways to perform the critical responsibilities of the municipalities in today's challenging technological world; and WHEREAS, Chapter 119, Florida Statutes, Public Records, defines "Public Records" in terms of physical characteristics and in legal and/or official documentation relationships and also defines "agency" by an inclusive listing of state, local and special governmental officials and organizational units subject to laws and regulations pertaining to public records, along with the establishment of the legal basis for the custody and disposal of records and for public access to these records; and RESOLUTION NO. 91 - 50 CITY OF PARKLAND, FLORIDA WHEREAS, Chapter 267, Florida Statutes, Florida Archives and Historical Act, allows the Municipal Clerk to establish and coordinate standards, procedures and techniques for efficient and economical records-keeping systems which indirectly and ultimately will impact in a positive manner upon the recyclable component in Florida's ecological and environmental program; and WHEREAS, pursuant to Section 119.08(3), Florida Statutes, and appropriate municipal ordinances setting service charges for each municipality, Municipal Clerks have been allowed to charge a fee for rendering public informational services; and WHEREAS, in 1987, it was statutorily mandated in Florida Statutes, Chapter 28.24(15)(d) that an additional service charge shall be paid to the Clerk of the Circuit Court to be deposited in a Public Records Modernization Trust Fund for each instrument recorded in the official records of the county, said Fund being held in trust by the County Clerk and used exclusively for equipment, personnel training and technical assistance in modernizing the official records system; and WHEREAS, no municipality has, as yet, received a proportionate share of said additional County service charge, despite payment of the said charge for recording of documents and instruments being made by a great number of residents of municipalities located in said counties; and WHEREAS, Municipal Clerks are required to: (a) handle an inordinate number of public information requests, as well as, (b) address the continuing challenge of identifying funding for the RESOLUTION NO. 91 - 50 CITY OF PARKLAND, FLORIDA necessary modernization of equipment, personnel training and technical assistance so necessary to them in order to discharge the ever increasing burden inherent in the performance of the Municipal Clerk's vital functions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PARKLAND, FLORIDA: Section 1. That the City Commission of the City of Parkland, Florida fully supports the establishment of a Capital Equipment Modernization Trust Fund which utilizes a funding mechanism similar to the one authorized for Circuit Court Clerks. Section 2. That the City Commission of the City of Parkland, Florida urges all members of the Florida Legislature to adopt this proposal, known as H.B. 0081 by Representative John Cosgrove. Section 3. That this Resolution shall be in full force and effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 22ND DAY OF JANUARY , 1991. SAL PAGLIARA, % TOR SUSAN ARMSTRONG, CMC, CITY CLERK